We collect and process your personal data only for the purposes outlined below. “Personal data” means any information relating to an identified or identifiable natural person, such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

• Membership: When you apply to join the DIS, we ask for your name, affiliation, date of birth, and contact information. We need this information to evaluate your eligibility for DIS membership in accordance with the DIS-Statutes, to communicate with you about your application, to manage your membership, and to perform certain legal obligations as an association (e.g. to convene a general assembly).
• Member area and directory: We maintain a public directory of our members, including name, title, (business) address, and contact information. You may choose to provide additional information to be included in the directory, such as a profile picture, your professional focus, and arbitration experience. We will not make your personal data publicly available without your consent, and we will remove any information from our member directory upon your request, or when your membership ends.
• Member communications: If you are a member of the DIS, we may use your contact information to communicate with you about your membership, to send you the German Arbitration Journal (SchiedsVZ) and to inform you about events, DIS publications, and other membership benefits.
• For applicants: Please note the supplementary privacy policy for applicants (Datenschutzinformation für Bewerber, in German).
• Awards and sponsorships: When you apply to be considered for an award or sponsorship, we will ask you to submit your contact information, (doctoral) thesis, academic evaluations and other relevant information. We need this information to evaluate your application and communicate with you about the result, and to comply with tax and accounting rules.
• Event registration: When you register for an event, we will ask for your name, company, contact information, and dietary preference. We will use this information to register you for the event, make necessary accommodations, and to communicate with you. If you are a speaker at one of our events, we may share certain information with the other participants, including your name, affiliations, and bio, if you have provided one.
• Payment processing: When you make payments to us, we may learn details about the payment method you used, such as your bank account or credit card information. We need this information to process your payment, and to comply with tax and accounting rules.
• Other third parties and their contact persons: For the purposes of communication, contract initiation, contract conclusion and implementation, we process the data required for this or for the fulfilment of the legitimate interest.

We engage service providers who may only process your personal data on our behalf and at our documented instructions, and who are bound by contractual data security and confidentiality obligations. Additionally, we may disclose your personal data when required or permitted by applicable EU law, for example in connection with requests from law enforcement officials and in connection with court proceedings.

If you are a member of the DIS, we may share your contact information with Publishers C.H. Beck (Verlag C. H. Beck) to enable them to send you the German Arbitration Journal (SchiedsVZ) on our behalf. If you choose to be included in our public member directory, your directory profile will be publicly accessible via the internet.

We may also share aggregated and anonymized statistical information with third parties as permitted by applicable law. For example, we may publish statistics about our association’s members.

We protect the security and confidentiality of your personal data. In particular, we maintain appropriate administrative, technical and physical safeguards to protect the personal data relating to you, in accordance with applicable law. We restrict access to personal data on a need-to-know basis. We may apply different security measures depending on the type of data, and how it is collected and stored.

We will retain your personal data for the period necessary to fulfil the purposes outlined in this privacy policy unless a longer retention period is required or permitted by law. If you are a member of the DIS, we may retain your name, city, country and the period of your membership for historical purposes, based on our legitimate interest in maintaining historical records of the association. Also note that we need to retain certain payment information for tax and accounting purposes.

We do not transfer your personal data to countries outside of the European Union, unless it is necessary or permissible in order to fulfil the contractual agreements made with you or orders placed by you or based on your consent.

You are generally not obligated to provide your personal data to us. However, if you choose not to provide any personal data or if you choose to withdraw your consent with regard to publication of certain data, we may not be able to provide the services you have requested. For example, we cannot administer your membership without your contact information, or without processing your payment.  When we process your personal data with your consent, you have the right to withdraw your consent at any time and free of charge.  We will apply your preferences going forward; this will however not affect the lawfulness of the processing before you withdraw consent. 

Subject to applicable law, you may have the right to request access to and to receive information about the personal data we process about you, to update, rectify or erase your personal data, to restrict or to object to the processing of your personal data, and where applicable, a right to data portability that allows you to easily communicate your information to another company. Please note that there are exceptions and limitations to each of these rights. You always have the right to lodge a complaint with a data protection authority, including in your country of residence, place of work or where you think a violation of your rights occurred.

When you visit our website, we collect certain information about your use of the website, such as the IP address of your computer, the name of your Internet service provider, your browser type and version, your operating system, the website that referred you to us, the pages you view on our website and the time and duration of your visit. We collect this information in part because it is necessary for the operation of our website, but also to understand how our website is used and how we can improve it.

Cookies are small files which can be used as identifiers. When you visit our website, we ask your web browser to store certain cookies, and we try to retrieve these cookies during your current or subsequent visits to our website. In doing so, we can learn about how you use our website (known as web analytics).

We use a so-called Consent Management Tool on our website to obtain and manage your consent. This tool gives you the opportunity to decide on the setting of cookies on our websites according to your specifications. You may change the Tool's setting options and grant or withdraw your consent at any time.

This website uses Google Analytics, a web analytics service of Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland, ("Google") to analyse and optimize our online services. Google Analytics uses "cookies", text files which are saved on your computer and which enable an analysis of your usage of the website. Information generated by the cookie about your usage of this website (including your IP address) is transferred to a Google server in the United States and stored there. Google will use this information to evaluate your usage of the website in order to compile reports about the website activities and to provide the website operator with additional services in connection with the usage of the website and the internet. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf.

Google will not associate your IP address with any other data stored by Google. We would like to point out that on this website Google Analytics has been extended by the code "gat._anonymizeIp();" in order to guarantee an anonymized collection of IP addresses (so-called IP-Masking).

You can prevent or opt-out the storage of cookies by making the appropriate setting in our Consent Management Tool (see point 7.1).

We use on our website "Google Tag Manager", a service provided by Google Ireland Limited, ("Google"). Google Tag Manager is used to set up and manage tags. Tags are codes that are used to measure visitor traffic and visitor behaviour. Google Tag Manager is a domain, which does not use cookies and does not collect any personal information. Google Tag Manager triggers other tags that may collect data, but the service itself does not access that data.

Google Tag Manager serves the correct integration of the Consent Management Tool used on these pages. It is in our legitimate interest to make a working implementation of tracking and analysis tools taking into account the chosen settings of the website visitors.

If a deactivation has been made on domain or cookie level, it will remain for all tracking tags implemented with Google Tag Manager.

The legal basis upon which we process your data is Art. 6 para. 1 lit. f DSGVO.

If you have further questions about data protection or if you wish to exercise your rights, please contact us or our Data Protection Officer via email at privacy(at)no_spamdisarb.org or via regular mail at:

German Arbitration Institute (DIS)
Attn: Data Protection Officer
Marienforster Str. 52
53177 Bonn
Germany

Last updated: September 2020